Glossary

Accounts Office Reference Number 

13-digit number required when paying to HMRC the PAYE liabilities; this number is issued at the same time as the Employer’s PAYE reference number but contrary to the latter, this number does not go on documents given to employees.  

 
 
 
 

Certificate of Incorporation 

Document that confirms that your company legally exists and provides both the company number and the date it was created.

 

Contract

A written or spoken agreement outlining the terms of a particular job; check this link for more information about employment contracts.

 

Companies' Articles of association

Written company rules approved by the shareholders, directors, and the company secretary (when applicable).

 

Companies House

Entity whose responsibility is to register limited companies in the UK, store their information and make it available to the public. 

 

Company's Auditor

Assess financial operations and guarantee that organizations are run efficiently. 

 

Corporation Tax

A tax that all companies must pay based on their level of profits.  

 
 

Disclosure and Barring Service (DBS)

Service that helps employers make safer decisions regarding recruitment; DBS is responsible for processing requests for criminal records checks and deciding if a person should be placed on or removed from a barred list.

 
 

Eligible Jobholders

Employee who must be enrolled to a workplace pension; check this link to find more about the criteria by which an employee is considered a eligible jobholder. 

 

Employers' Liability (EL)

Protection required by law that help employers pay compensation if an employee is injured or becomes ill because of the work they perform.

 

Employers' PAYE Reference Number

Set of letters and numbers given to every company who registers with HMRC as an employer and has set up PAYE; the PAYE reference number goes on all payroll documents given to employees and submitted to HMRC.

 
 

Full Payment Submission (FPS)

Document employers submit to HMRC about the payments and deductions they have made to their employees; should be submitted on or before the employee’s payday.

 
 

Government Gateway ID

12 digit unique code that allow you to access UK government’s secure online services, including HMRC online services; you can get yours either when you register your company in Companies House or by creating one online.

 
 

HM Revenue and Customs (HMRC)

UK tax authority; in charge of collecting taxes, paying benefits, and enforcing tax and customs laws.

 
 

Memorandum of Association

Legal statement approved by all initial shareholders agreeing to form the company.

 
 

National Insurance

A percentage of salary you pay to qualify for certain benefits and the State pension; note that you must pay National Insurance if you are working in the UK; check National insurance rates and categories for more information.

 

National Minimum Wage

Minimum amount per hour that almost all employees are entitled to.

 
 

PAYE (Pay as you earn)

HMRC system to collect Income Tax and National Insurance from employment; check Income Tax rates and Personal Allowances for more information.

 

P45 (Details of employee leaving work)

Form that an employer gives to an employee upon termination of employment. 

 
 

Real Time Information (RTI)

Improved way of reporting PAYE to HMRC. Employers and payroll providers will tell HMRC about PAYE payments at the time they are made.

 
 

SIC (Standard industrial classification of economic activities)

This term aims to provide Companies House with a description of the nature of business of your company. For instance, SIC Code 62012 refers to a Business and domestic software development company.

 

Statutory Maternity Leave

Time off an employee can take after giving birth; in this situation employees are paid 90% of their weekly earnings before tax for 6 weeks and £151.97 or 90% of their weekly earnings for 33 weeks (whichever is lower) with tax and national insurance deductions; eligible employees can take up 52 weeks maternity leave.

 

Statutory Paternity Leave

Time off an employee can take after their partner gives birth; in this situation employees are paid £151.97 or 90% of their weekly earnings (whichever is lower) for up to 2 weeks. 

 

Statutory Sick Pay (SSP)

Amount that employers pay to workers who are ill (which can be claimed back from HMRC).

 
 

Threshold

Amount that delineates when companies need to register for VAT (currently set at £85.000). 

 
 

Unique Taxpayer Reference (UTR)

Unique 10-digit code by which HMRC identifies you or your business when dealing with taxes; your UTR will be posted to your company address by HMRC when you register with Companies house; if you did not get your UTR when you register your company, you can request one online; you can find your UTR on all letters from HMRC or within online services; you will need your UTR when contacting HMRC about Corporation Tax and to send your Corporation Tax Return via this link.

 
 

VAT Number

9-digit number received when you complete your VAT registration; this code is an identifier when dealing with VAT.

VAT Registration Certificate

document which confirms that your company is registered for VAT.

 
 

VAT Return

Record that you usually submit to HMRC every three months (“accounting period”) recording things like the total sales and purchases of your company, the amount of VAT you owe, the amount of VAT you can reclaim and what your VAT refund from HMRC is. 

 

VAT Taxable Turnover

Total amount of everything your company sold that is not VAT exempt. Click here to know how to calculate VAT taxable turnover and what to include

 

VAT (Value-added tax)

Consumption tax added to a product or service. 

 
 

Workplace Pension

Pension scheme employers set to provide their employees with retirement benefits; a part of the employee’s pay may be saved into the pension scheme every payday as a saving for retirement.

 

Written Statement of Employment Particulars

Document that an employee should receive when start working stating the main conditions of employment; the written statement of employment particulars is composed by a main document called “principal statement” (which need to be provided by the employer on the first day of employment) and a wider written statement (which can be provided within 2 months of the start of employment).