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Statutory sick pay is yet another statutory leave calculation which as an employer you have to get right. Use our SSP calculator to make life easier and calculate statutory sick pay mistake-free. This statutory sick pay calculator is valid from April 2022 - April 2023
Download a free excel version of this statutory sick pay calculator
What is statutory sick pay?
Statutory sick pay is the legal minimum amount that employees in the UK are owed if they have been off sick for 4 or more days in a row. Eligible employees are entitled to up to 28 weeks of statutory sick pay
Statutory sick pay is one of the key types of leave and is a crucial addition to any Employer’s Guide to the Types of Leave in the UK , which is a must read for HR teams and managers alike
How much is statutory sick pay?
Statutory sick pay is a flat rate of £99.35 weekly as of April 2022 for employees working 5 days a week or fewer
How much is statutory sick pay per day?
The below table taken from UK gov guidance gives a breakdown of how much statutory sick pay per day an employee is entitled to. Our statutory sick pay calculator at the top of this page will help you work this out
Unrounded daily rates
Number of qualifying days in a week
1 day to pay
2 days to pay
3 days to pay
4 days to pay
5 days to pay
Who pays statutory sick pay?
Statutory sick pay is paid by employers in the same way as normal wages. Statutory sick pay calculations also have national insurance and tax deducted
Glossary of terms used to calculate statutory sick pay (SSP)
Period of incapacity for work (PIW)
A period of sickness lasting 4 or more days in a row. Every day of sickness contributes towards the PIW, including
Statutory sick pay is not payable for the first 3 qualifying days of a period of incapacity for work (PIW). These are referred to as waiting days and they may not always be the first 3 days of sickness leave since the employee may be sick on a non qualifying day e.g. a weekend
These are the working days that your employee normally works i.e. their contracted days. Qualifying days are the only days that you can use for both
Period of incapacity for work (PIW)
Who is eligible for statutory sick pay (SSP) in 2022?
An employee with an employment contract
They have completed some work under this contract
An employee who has been ill for 4 or more days in a row, known as a 'period of incapacity for work'. This includes non-working days too
An employee who earns at least £123 per week
An employee who gives you notice and proof of illness when required
Who is not eligible for statutory sick pay (SSP) in 2022?
An employee who has received the maximum amount of statutory sick pay (SSP)
An employee who is receiving statutory maternity pay or allowance. There are unique rules that govern how this works pregnant women and new mothers
An employee who is out of work due to a pregnancy related illness 4 weeks before the week that the baby is due
An employee who was on strike or was being held in custody
An employee who has received Employment and Support Allowance within 12 weeks before returning to work
Linked periods of sickness
If an employee has had regular periods of illness they must be linked. In order to be linked
The periods of sickness must each have lasted 4 or more days
The periods of sickness must be within 8 weeks of each other
Employees are no longer eligible for statutory sick pay (SSP)
Statutory sick pay for part timers
As long as part time employees meet the eligibility criteria above they are entitled to statutory sick pay regardless of whether they are full time or part time. This is a legal requirement for employers and could lead to employment tribunals if not calculated correctly
Applying for statutory sick pay
Employees must tell their employers within the deadline set by the employer or within 7 days of becoming sick (if no deadline exists). If they don't do this then employees may lose some of their statutory sick pay
What can employees do if they're not eligible for statutory sick pay (SSP) or it has ended?
When does an employee need to complete a statutory sick pay form?
An employee should complete a statutory sick pay form
If an employee's statutory sick pay (SSP) is ending then an employer must send them the SSP1 form either:
within 7 days of the SSP ending
on or before the beginning of the 23rd week, if their SSP is expected to end before their sickness does
If an employee does not qualify for statutory sick pay (SSP) the employer must send them the SSP1 form within 7 days of the employee going off sick
Can I claim benefits while on statutory sick pay?
In certain situations it’s possible to be eligible for Statutory Sick Pay (SSP) and Universal Credit at the same time. If people qualify for both, their SSP payment will be taken into account when their universal credit payment is calculated
Statutory sick pay self employed
If people are self employed, by default they won't have an employer and are therefore not eligible to claim statutory sick pay. However, in this instance they may be eligible for employment and support allowance (ESA) ,which is for individuals who have a disability or health condition that affects how much they can work
Self-employed statutory sick pay form
For individuals needing to apply for employment and support allowance (ESA), they can do so via this link on gov.uk.
National Insurance number
Bank account number and sort code
Doctor's details (name, address, telephone number)
A sick note if they'e not been able to work for more than 7 days in a row because of a disability or health condition
Details around income, if working
Details on when statutory sick pay ended, if applicable
Automate statutory sick pay (SSP) calculations in your payroll software
Modern payroll software should allow you to both calculate and pay statutory sick pay (SSP) to your employees, without needing to manually calculate yourself. This ultimately saves you time and more importantly ensures that your employees get paid correctly
Take a look at our guide on how to choose the right payroll software for your business. Zelt is one of the best payroll softwares in the UK and can help you stop making mistakes for free
How does this statutory sick pay calculator (SSP calculator) work?
Step 1) Eligibility check
The calculator will ask whether the employee is currently receiving any other allowance such as maternity pay. As mentioned above, there are unique rules in these scenarios, which have to be followed
Step 2) Does the employee have an irregular work schedule?
If soStep 2) Does the employee have an irregular work schedule? , we recommend using this guide instead of our statutory sick pay calculator since it will require manual calculations instead
*An irregular work schedule is where the employee doesn't work a fixed number of days each week
Step 3) Input detail on the employee's sick periods
Firstly, the first and last day that the employee was off sick during the most recent sick period, this should include any non working days or bank holidays
Secondly, whether the employee was off sick within the previous 8 weeks. Employers should link periods of incapacity for work if the gap between the periods is 8 weeks (56 days) or fewer. This should then be treated as one period of incapacity for work for the purposes of any statutory sick pay calculations
Step 4) Calculate the employee's weekly average earnings
Remember that in order to be eligible for statutory sick pay (SSP) an employee must have average weekly earnings of £123 or more ( for 2022/2023) within a relevant period
The end of relevant period is the last payday before the employee's first sick day. The start of the relevant period is the day after the last payday at least 8 weeks prior to the end of the relevant period
You will then need to input the gross amount paid within this relevant period as well as the employee's working pattern. This is used in order for us to calculate the average weekly earnings (AWE) for the relevant period
You will then be presented with a breakdown of the statutory sick pay (SSP) calculation for your employee