Start employing staff

When recruiting staff to your company, you will need to follow a specific process. This article will explain how you can start employing staff in 5 simple steps.

1. Check if your applicants have the right to work in the UK by either checking the applicants’ original documents  or their right to work online


2. Get a Disclosure and Barring Service (DBS) check (optional)


In case you want to check the criminal record of your applicants to make a safer decision when recruiting, you can request a DBS check (cost starts at £23). Find more information about the types of checks you can ask for here. Note that you can accept a previous certificate if the applicant’s identity is the same and the check has the appropriate level and type of information for the new role. You also need to check if anything has changed  in case the applicant requested an update.



3. Work out employment details


Before agreeing on a salary, you need to check what is the National Minimum Wage for your employee. After deciding the hire, you need to provide the following documents:


  • Contract which includes the terms that legally binds you to your employee (note that Implied terms may also exist).



4. To tell HMRC when you employ someone, you will need to follow these steps:


  • Check which of your employees require PAYE here;


  • Get the necessary employee information to set them up with the correct tax code and starter declaration on your payroll software (e.g. ZELT) –  you can get this information from the employee’s P45. However, if the P45 is not recent or your employee does not have one, this information can be gathered from a starter checklist;


  • Register your new employee with HMRC by including the previous details (personal details, tax code, starter declaration) on a Full Payment submission (FPS) on the first time you pay them and submit it following your payroll software’s instructions - don't worry, Zelt will take care of this.



5. Assess and enrol eligible employees in your workplace pension


As an employer it is your responsibility to check if your employees should be enrolled in a Workplace Pension. You should check if your employee meets certain conditions and if they do, you will need to enrol them. See what are your duties if you are employing people for the first time here and if you already employ people here.